Why sign-in matters
Knowing who is on site is the base of the emergency plan: when the alarm goes, the head count at the assembly point is checked against it. It is also how a principal contractor shows the site is secure, that every worker was inducted, and who was present when something happened.
What a site induction covers
A site induction is not the White Card. It covers this site, as it is now:
- the site rules from the WHS management plan
- emergency procedures, the assembly point and first aid
- amenities, access and parking
- current hazards, exclusion zones and traffic management
- PPE required on this site
- which work needs a permit, and who issues it
- who to report to, and how to raise a safety concern
How QR sign-in works
A QR code at the gate opens the project's sign-in on the worker's phone. The first time, they complete the site induction and add their tickets. After that, signing in and out takes seconds, and the on-site list updates as they do.
Visitors sign in the same way, with a shorter induction and the name of the person escorting them.
Records to keep
For each project, keep who was inducted, against which version of the induction, and when. Keep sign-in and sign-out times for workers and visitors. When the induction changes, record who has been taken through the new version.
WHSComply tracks inductions per worker and per project, keeps the sign-in history, and shows who is on site now.
Questions
Frequently asked questions
Does every visitor need an induction?+
Every visitor should be told what they need to know to be safe while they are there. An escorted visitor usually gets a short induction, and an unescorted one the full site induction.
What if a worker has no phone?+
Keep a fallback, such as the site manager signing them in from their own device, so the on-site list stays complete.
Do subcontractors' workers pay to sign in?+
Not in WHSComply. Subcontractors, their workers and visitors signing in to your sites are never charged.
This guide is general information, not legal advice. Confirm current requirements with the WHS regulator in your state or territory, or your own adviser.